Improve Inefficient Paper Record-Keeping Strategies
Document access and organization is critical in day-to-day business, and paper record-keeping is one of the least efficient ways to streamline both processes. In order to access a document, staff must seek out the physical copy, make a copy, or remove the original, increasing the risk of lost information and harmful security breaches.
In certain industries, such as healthcare and finance, this can lead to high-risk data breaches and liability lawsuits. Past research from the Department of Health and Human Services shows that, in a total of 479 breaches, just 7 were related to Electronic Medical Records (EMRs). The rest were all a result of offices still relying on insecure paper documents and records.
We also know that paper record-keeping is much more expensive, with the average cost to manage a paper record in the healthcare industry sitting at around $8 per year. Electronic records, including those managed under outsourced Enterprise Content Management systems, cost just $2 per year to manage. That’s a 75% cost savings for new and pre-existing businesses.
If your business is still relying on manual paper records in your day-to-day business, now is the time to change. No enterprise is too big or small to benefit from assistance with Enterprise Content Management. Whether you’re working in healthcare, finance, manufacturing, or some other corporate sector of the job market, DATAMARK can help you streamline and improve.
Reduce Document Access Timeframes
Having the right document easily accessible at the right time is often the difference between success and failure for large enterprises. When a prospective client asks for a copy of a contract, or asks for proof of document security measures, your ability to deliver that document in minutes has the power to assure them of their investment or convince them to walk away.
Outsourcing Enterprise Content Management to DATAMARK resolves document collection, delivery, and access issues by creating a single core connection point for all employees and clients. DATAMARK’s experts handle every step of the Content Management process, including capture, big data cleaning, organization, preservation, presentation, and destruction. Electronic management systems combined with support from Content Management experts ensures that everyone has the right access, at the right time, to time-sensitive information.
Increase Enterprise Content Management Efficiency
Manual Enterprise Content Management is often notoriously inefficient. Enterprises frequently require employees or managers to contact a specific department or individual to access documents; they are forced to wait for document delivery, putting projects and sales pitches in the hands of one or more potentially uninvolved, uninvested individuals. Corporate “red tape” surrounding documents makes it difficult to get projects, requests, and even internal memos circulated or completed in a timely manner.
DATAMARK’s Enterprise Content Management experts improve efficiency by managing every part of the content management process using the fastest, most proven streamlining strategies. These strategies include incredibly advanced automation and software platforms handling:
Our Enterprise Content Management experts help you achieve your goals with:
Reduce Business Process Timeframes
Enterprise Content Management directly influences any, and all, business processes relying on information or documents for completion. A salesperson cannot close a sale until they have a signed contract on hand; similarly, a manufacturing plant can’t begin an order until they have access to the customer’s request and fulfillment systems. Outsourcing Enterprise Content Management reduces business process bottlenecks, making critical processes faster, more efficient, and more reliable – for your business and your clients, too.
Improve Information Sharing and Team Collaboration
Information-sharing and team collaboration is a must for large-scale enterprises, especially when businesses operate on a national or global scale. Manual Enterprise Content Management strategies greatly reduce collaboration potential, forcing teams to wait on responses or adapt to bottlenecks, which hampers overall business process efficiency. Instead of focusing on collaboration, teams are forced to focus on content collection, delivery, publishing, and paperwork. Outsourcing Enterprise Content Management strips this labor-intensive requirement down to basics, ensuring that teams and departments need only request or access information, rather than wasting precious hours cataloging, tagging, searching, and working overtime just to complete unnecessary desk work.
Lower Overhead and Operating Costs
Manual document and content management in the enterprise environment can be exceptionally costly. As mentioned previously, the average cost to manage a paper record is around $8 per year, while electronic records cost just $2 per year in comparison. However, both approaches are prone to heightened associated costs if managed manually or in-house, especially when laypersons or front-line staff are involved. These individuals may be talented in their own roles, but may lack the expertise to effectively handle large-scale content and data with efficiency.
Strengthen Your Abilities to Meet the Needs of Your Customers
When you outsource Enterprise Content Management, DATAMARK’s experts handle the entire management process, end-to-end. We can assist with:
Outsourced Enterprise Content Management solutions aren’t just for healthcare and finance industry companies; they’re appropriate for businesses in every sector. At DATAMARK, we have a long history of serving many different industries:
DATAMARK’s flexible and adaptable custom-created ECM strategies use leading-edge strategies and align software tools for results-driven outcomes. For over 28 years, our experts have helped enterprises just like you improve business processes and drive home the importance of process quality. DATAMARK is your partner in strategic content management. Call us now at 800.477.1944 or fill out our online contact form for personalized assistance.
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