Today’s enterprise businesses are faced with more difficulties in communication and information management than ever before. They must masterfully combine traditional paper channels, including fax and in-person forms, with digital options like email, fax-over-the-net, smartphone or mobile device imaging, and voice-to-text recordings. Having the right systems in place for processing, organizing, and storing this business-critical enterprise content is a significant contributor to your business’s success.

At DATAMARK, we specialize in helping large-scale businesses in complex industries, such as healthcare, technology, and various departments of the U.S. Government, handle document scanning and imaging with ease. Using a combination of agile, AI-driven automated systems, as well as manual strategies like data entry for overly complex documents, our experts make it easy to stay on top of document collection needs.

Outsourcing Document Scanning & Imaging has unique benefits for large-scale businesses. Ultimately, it takes responsibility and pressure away from already-busy staff and operations managers, ensuring they have time to focus on more important tasks. It also ensures that every enterprise has access to document and data capture experts without needing to hire expensive specialists in-house. Work with DATAMARK and improve your business processes from the ground up.

How Outsourcing Document Scanning & Imaging Solutions Benefit the Enterprise Environment


Flexible, Agile Document Scanning & Imaging Solutions

DATAMARK’s experts specialize in all areas of Enterprise Content Management (ECM), including document scanning, imaging, data capture, and so much more. Depending on your level of need, we can handle just scanning and imaging or create a full-service suite of strategies that ensure accurate, timely collection and highly-secure physical and cloud services.

Outsourcing is a unique approach to document scanning and imaging. Unlike in-house services, it eliminates the need to ask your own employees to handle scanning and imaging manually. Instead, DATAMARK manages the process at whatever level works best for your business.

Prefer to maintain control over most scanning and imaging tasks? We’ll handle anything you aren’t equipped to handle while leaving the rest to you. Don’t have time to handle document scanning and imaging at all? Our experts will consult with you, create a streamlined process for both needs, and fully handle all aspects of document collection, from start to storage.

Manage Business-Critical Document and Information Channels

One of the most important benefits for businesses who outsource document scanning and imaging is the ability to improve business-critical document and information collection. DATAMARK’s approach is to consider how, when, and where the business collects, sends, and receives documents; we then create your EDM strategy to recognize, scan, and image documents from the channels you’re using right now. All platforms and strategies are fully-scalable, making it easy to add or remove channels as your business evolves, fluctuates, and grows.

By outsourcing document scanning and imaging to DATAMARK, you instantly ameliorate traditional risks when collecting:

  • Contracts
  • Work memos
  • Purchase orders
  • Inventory lists
  • Customer profiles
  • Scheduled reports
  • Internal documents
  • Client communications
  • Voicemail-to-text documents
  • Emails, faxes, and smartphone scans
  • Documents scanned or imaged through various applications
  • Documents collected or created through company business platforms 

DATAMARK has nearly 28 years of experience operating in the Enterprise market. Our current experience includes, but is not limited to, the communication channels listed above. The length of time we’ve spent working for enterprises across nearly every industry also gives us a unique perspective on future enterprise data collection methods, including how technology will develop and when businesses need to adapt to emerging channels. Partner with us now to develop a document scanning and imaging strategy that evolves with you, and your industry, long into the future – no matter how much business changes.

Industry-Specific Strategies for Document Scanning & Imaging


At DATAMARK, we know you need to feel confident about the services and partnerships you create before you spend money. To aid you in envisioning how and why outsourcing document scanning and imaging can benefit your business, please refer to this section. From complex HIPAA management to strict regulations in the banking industry, and even simple small enterprise adjustments for efficiency, we are always on your side and ready to help.

  • Healthcare – Health and patient care industries have some of the strictest oversight and regulations in the United States. HIPAA regulations dictate exactly how, when, where, and why information may be collected, including the document scanning and imaging methods used to collect them. Having an optimized process is critically important for doctors and patients because it ensures that the right information is in the right place, at the right time, without breaking compliance or endangering privacy.

  • Transportation – From purchase orders through work orders and driving logs, the transportation industry benefits from document scanning and imaging in many ways. Drivers can upload logs from a smartphone, while clients can fax in work orders that are automatically scanned and scheduled for efficient turnaround times.

  • Financial and BankingLike the healthcare industry, federal and state laws dictate how sensitive financial information is collected. DATAMARK’s strategies respect compliance laws while ensuring that financial sector enterprises have the information they need to reduce risk and improve customer service for clients.

  • Retail and Manufacturing – Offer clients and customers the ability to scan and/or send snapshots of handwritten requests and/or structured forms. DATAMARK’s systems use highly advanced automated programs to detect, collect, and organize data as it comes in.

  • InsuranceIncrease your available options for communicating with other insurance companies, claimants, and legal departments by outsourcing document scanning and imaging to DATAMARK. Our services adhere to all federal, state, and local regulation, while also keeping the potential of lawsuits or liability issues in mind.

  • Government, Energy and Utilities – Whether private or public, DATAMARK’s outsourced document scanning and imaging options ensure you have the power to collect the documents you need most to run your business or department. This includes high-security confidential documents and technical information as well as scanned identification and forms for government offices like the DMV.

Evolve Your Enterprise With Outsourced Document Scanning and Imaging

Struggling to keep up with the flow of documents within your enterprise, but aren’t sure where to turn or what you need? Call DATAMARK for a consultation of needs. No matter how high or low your volume, our outsourced document scanning and imaging services can embolden efficiency and spur on more effective operation within your organization.

Call Us: 800.477.1944

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