Enterprises often struggle with document collection and storage bottlenecks. These clogged processes have a negative cascading domino effect on processes at every level of business, causing inefficiencies, excess monetary waste, and frustration.

Consulting for Document Scanning and Imaging with DATAMARK is specifically structured to help you identify where to make improvements before you hire in-house experts or outsource your document collection strategies. Unlike other options, such as outsourcing or on-site management, you retain full control over all decision-making processes and the flow of documents within your business.

When you consult with DATAMARK’s experts, you gain access to nearly 28 years of intelligent insight and a wealth of experience offering business-to-enterprise services. Our consulting teams provide you with access to powerful tools for highly precise scanning and imaging of documents ranging from simple internal memos to contracts and confidential files.

Find Your Perfect Document Scanning and Imaging Solution with DATAMARK

The Consultation Process

When you schedule a consultation with DATAMARK, we immediately go to work to create methods for identifying your needs. This process starts with a thorough analysis of how you do business right now, in the past, and even into the future.

DATAMARK’s consultants consider all aspects of enterprise operation, including what drives you to collect documents in the first place. We also review your front-line employees, how they work, and what they need from your documents to work efficiently, including access options and storage options.

Once we better understand who you are and what you need, we create a customized package with a full suite of services to improve your most critical document processes. This includes a mixture of manual and automated systems, such as data entry and automation, that ensures each department and employee has the ability to record, access, distribute, and protect sensitive information as is needed without jeopardizing security.

Serving All Industry Sectors and Enterprise Organizations

Enterprises working in deep and specific niches, such as banking or healthcare, often shy away from third-party document scanning and imaging assistance for fear of breaking compliance, losing data, or experiencing breaches.

Rest assured; DATAMARK’s consultants have extensive experience in municipal, state, and federal compliance concerns, such as the Federal Credit Reporting Act (FCRA), the Health Insurance Portability and Accountability Act (HIPAA), and other regulatory systems.

We have successfully assisted businesses within some of the most highly regulated industries in the nation, including government, healthcare, finance, energy, utilities, insurance, transportation, retail, and manufacturing enterprises.

No matter where your enterprise falls, you can trust us to tailor our suggestions to your internal and external needs. We adhere to or exceed all required industry standards for privacy, document handling, document scanning, imaging, document storage, accessibility, and more.

Special Document Scanning and Imaging Projects

Over the past 20 years, more and more enterprises are slowly shifting away from paper documents to digital collection and storage methods. These automated systems significantly improve collection accuracy while also ensuring a digital backup exists if paper versions are lost to disaster, time, or misplacement. Digitization also makes it much easier to assign access permissions and forward documents after initial scanning and imaging.

Unfortunately, the need for paper documents and hard copies remains mandatory within a few specific industries, such as healthcare, finance, and banking. Where mandatory paper documents are required, DATAMARK can aid you in streamlining collection and securing cloud or hard data storage options. From manual keying to nearshore and longshore data entry, we have options available that reduce excess labor for your employees without hampering business operations in the process.

DATAMARK also provides consultation services and solutions for special document projects, such as scanning and imaging of high volumes of microfilm, books, rare or fragile documents, large-format documents, and more. Our advanced equipment is capable of providing you with digitization options that don’t put your sensitive documents at risk. 

• Multi-Channel Integration – Enterprises are now charged with handling more communication channels than ever before. Consulting for Document Scanning and Imaging can help you find ways to integrate these channels into a single, streamlined system that makes it easier for your employees to work. Scan or image emails, voicemail-to-text, customer profiles, faxes, paper copies, technical worksheets, and more within a single integrated, customized DATAMARK system.
  
  
• Lowered Overhead Costs – Hiring in-house document scanning and imaging experts can be extremely expensive, even for large enterprises. Often, just accessing a single piece of leading-edge equipment or an advanced algorithm can cost your business thousands or millions of dollars. The cost of human capital and labor hours raises these numbers even higher. When you consult with DATAMARK, we provide you with access to our state-of-the-art equipment, and our experts, all within your initial service contract.
  
  
• Easy Access to Leading-Edge Equipment – As experts in the Document Scanning and Imaging industry, DATAMARK relies on leading-edge equipment that regular businesses may be unable to access. Partnering with us is like instantly gaining access to the best scanning and imaging technologies in the industry without high capital demand. It is also one of the best ways to ensure you have the perfect solution and process, rather than finding your enterprise forced to choose the “next best thing.”
  
  
• Improved Disaster Recovery Options – Whether you are working only with paper documents, only with digital documents, or a mixture of both, DATAMARK can help you find ways to improve disaster recovery options. Some of our strategies include regular localized backups, third-party machine backups, “undelete” options, and off-site cloud or physical storage solutions within our offices.
  
  
• Augment Information Sharing and Collaboration – The global workforce is growing, especially for enterprise organizations. DATAMARK can help you facilitate easier document sharing and collaboration between workers, teams, offices, and even B2B or B2C clients using innovative cloud platforms and communication strategies. Improve customer or client service while also making it easier for your employees to work.
  
  
• Use Large or Small Document Formats – DATAMARK’s consultants for document scanning and imaging have experience working with unstructured and structured documents in large, medium, and small document formats. Whether you’re simply storing business cards, recording return addresses, or filing fully-structured digital forms, we have the equipment and strategies available to streamline for efficiency.
  
  

Evolve Your Enterprise With Consulting for Document Scanning and Imaging

Are you unhappy with the way your enterprise handles document scanning and imaging right now? Contact us at DATAMARK to learn how our consultants can help you identify your strengths, weaknesses, and opportunities for growth. From simple efficiency tweaks to fully-scalable customized platforms and systems, we are the experts in Enterprise Content Management (ECM). Reach out to us today to learn more.

Call Us: 800.477.1944