At DATAMARK, we know the decision of Outsourcing Document Processing is not one to be taken lightly. Handing over access to your business intelligence, and often, confidential information, is risky. That’s why it’s so critical that you choose the right company to handle your documents in the first place. A poor-quality provider doesn’t just put you at risk; they put your clients at risk, too, which is simply unacceptable and can cost you thousands or even millions of dollars in lawsuits.
With DATAMARK, our Outsourcing of Data Processing is different. Our number one goal is to help you do business more efficiently and effectively without ever breaking your trust. Our skilled experts work hard to create a system that works for you from the ground up, with built-in compliance and privacy protection to ensure maximum oversight without additional risk.
Customized, Multifaceted Data Processing for Success
Outsourcing Data Processing to DATAMARK carries significant benefits for organizations and the enterprise environment as a whole. Our agile, client-focused strategy capitalizes on a combination of manual and automated data capture, collection, organization, and storage methods to best serve your needs. While this isn’t unique, how we approach each client and service is markedly different when compared to other data processing companies.
We can individually customize our strategy to meet your preferences, needs, compliance demands, or business requirements, eliminating the need for the enterprise to adapt to poorly-fitted cookie cutter platforms or plans. When DATAMARK’s experts create your Data Processing plan, it is truly your plan – not just the same package we offer everyone else.
At DATAMARK, we believe this is the best way to address unique industry and sector needs. To treat every enterprise the same is to miss significant opportunities to better serve you, and your Document Processing needs. If you have special requirements, specific compliance needs, or even unique requirements for access, we will work with you to ensure you are accommodated.
Efficient Structured Form Document Processing
At DATAMARK, we know that enterprises benefit most from enterprise content management systems that improve access and automate as many tasks as possible without increasing new risks. For structured forms, including web forms, faxed forms, surveys, quizzes, PDF documents, and more, we believe the best approach is to scan, clean, filter, and store documents in a digital repository with specific access rights and permissions.
Our experts use high-volume rapid-scanning technology with built-in Optical Character Recognition (OCR) to detect form content, including the structure of the form itself. The system retains the paper copy as well as an exact digital copy of the document, and then parses the information on the form so it can be categorized for proper storage. This includes names, addresses, permissions, signatures, numerical values, customer ID numbers, inventory or part numbers, and so much more.
Much of the process used to capture structured forms is automatic. For digital channels, we can create a system that pre-screens and scans your incoming correspondence even before it reaches your employees. Using filters and tags, we can then automatically detect the form content and forward it to the right department for actioning. It's simple, hands-off, and efficient.
Intelligent Unstructured Form Document Processing
Although we excel at structured form collection and categorization, we also recognize that enterprises often deal with unstructured data as well. This includes handwritten notes, letters, internal memos, reports, photographs, blueprints, and other non-standard document formats. Traditionally, capturing these documents was exceptionally difficult; scanners and imaging devices often had difficulty telling what they were looking at, and would often render digital copies with errors that required human review and intervention.
DATAMARK resolves classic unstructured data collection concerns through the use of Intelligent Character Recognition (ICR) algorithms. These advanced automation programs have the ability to scan almost any data, interpreting what they see and the content within it, to automatically record the information or even categorize it. This is similar to OCR, but not an exact match; ICR also detects handwriting, drawings, and other abstract information sets.
Admittedly, there are some forms of information that even ICR algorithms cannot detect. When you outsource Document Processing to us, we use our own in-house data entry and review specialists to manually key and review anything our system cannot detect. The result is full, point-to-point coverage that ensures you have the right information at all times without jeopardizing your business or risking costly errors.
Nearshore, Farshore, Off-Site and On-Site Outsourcing Document Processing Solutions
Outsourcing Data Processing benefits enterprises by reducing on-site workloads and ensuring expert support is available at all times. At DATAMARK, we make this service option even more attractive by offering segmented and unique outsourcing options to our clients.
Your Document Processing tasks need to be handled with care and efficiency. At DATAMARK, we are committed to improving how you do business with flexible, agile manual keying and automated collection and storage methods that really fit. Our Enterprise Content Management (ECM) strategies use Lean Six Sigma methodologies to exact-match these industries:
We believe serving you properly starts with trust, reliability, and transparency. With over 28 years of experience serving these industries, and many more, you can be sure our experts have the skills and intuition to adapt to, and change with your business as it grows.
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