With data playing an ever-increasingly important role in the field of healthcare, having smart document storage & retrieval processes in place is essential for medical practitioners today. While many organizations know how to implement adequately effective document storage procedures, staying on top of tens of thousands of documents can be an overwhelming task and unnecessary burden on healthcare institutions. Outsourcing healthcare document storage & retrieval processes to a company like DATAMARK makes life much easier for medical practitioners and allows organizations to better focus on improving their quality of care for all patients.

The Benefits of Outsourcing Healthcare Document Storage & Retrieval

1. Reduce Operational Costs and Allocate Financial Resources Elsewhere

Document storage & retrieval processes can be a time-consuming source of constant work for healthcare administrators. Such a time intensive task can result in skilled employees utilizing a substantial amount of their time scanning, organizing, and searching for files. While staff members can adequately handle these day to day tasks, this work can result in very costly operations expenses as your employees’ time would be better utilized handling more complex issues. Outsourcing healthcare document storage & retrieval work to a reliable, proven team can save you money on these processes and allow you to invest these funds elsewhere within your organization.

2. Increase Process Efficiency & Employee Productivity

When working with a specialized team to take care of basic operational procedures, your medical institution will discover noteworthy operational efficiency increases and heightened employee productivity. Outsourcing healthcare document storage & retrieval tasks will give you access to knowledgeable experts who excel in this specific area of work and can implement systems that process document information more quickly. Leaving information storage to other professionals, gives your employees the ability to focus on those areas where they are most productive.

3. Strengthen Security Measures and Systems

With HIPAA’s patient safety confidentiality regulations, bettering your current data and document security measures is critical for your medical practice to remain in compliance both today and well into the future. Data security measures and procedures are always evolving in the face of the current technological revolution. Staying on top of industry best practices can be difficult for busy medical workers. Leaving this work to a team who is dedicated specifically to keeping pace with leading practices and software solutions can ensure your healthcare institution is taking advantage of all the best security systems and safe, digital solutions. Outsourcing healthcare document storage & retrieval to DATAMARK will help give you peace of mind.

4. Give Your Employees the Ability to Better Focus on That Which Matters Most

With noteworthy financial savings and more time back in employees’ schedules from outsourcing, healthcare organizations can better allocate resources to practices that directly improve the quality of care for all patients. Employees can more clearly focus on improving upon systems that better patients’ well-being and health, and even utilize reclaimed facility space that no longer needs to be dedicated to document storage and retrieval.

5. Enhance the Discoverability of Important Data Sets and Documents

As much as 30% of medical staff members’ time can be spent searching for misplaced documents. With high quality services for outsourcing healthcare document storage & retrieval, struggling to find exactly what you need is no longer an issue for doctors, nurses, or administrators. At DATAMARK, we can help you increase the searchability of all your documents with convenient solutions that utilize advanced tracking systems and data storage best practices.

Outsourcing Healthcare Document Storage & Retrieval to a Proven, Experienced Company

Since 1989, DATAMARK has been leading the way for business process outsourcing (BPO) solutions. We are committed to providing healthcare institutions everywhere with only the most secure, reliable solutions for both hard-copy and digital documents. We offer on-site, onshore, and offshore services that can be made available 24/7 to meet all your individual organizational needs. We take patient privacy and data security extremely seriously. To learn more about how we can help improve your efficiency and strengthen your security measures, call DATAMARK today at 800.477.1944 or fill out our contact form.

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Why DATAMARK for Healthcare Business Process Outsourcing (BPO) Document Storage & Retrieval

HIPAA Compliance

DATAMARK processes healthcare metadata in full accordance with HIPAA compliance.


When you work with DATAMARK on enhancing your document storage and retrieval processes, you'll notice fewer errors, and up to 99.99% accuracy on indexing of metadata.

Full-Text Reference

DATAMARK's storage and retrieval processes allow for healthcare agencies to have full-text reference capabilities to necessary documents as soon as they are indexed.

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For employment questions, please use our Careers Contact Form.

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