Off-site Mailroom Management

DATAMARK specializes in mailroom solutions for large organizations that receive hundreds of thousands of pieces of hard-copy mail, faxes and emails every day.

Outsourcing your mailroom to an off-site location allows you to free up valuable facility space and resources that can be invested in revenue-generating activities instead of back-office functions.

DATAMARK’s off-site mailroom and document processing solutions can improve your business efficiency while significantly reducing operating costs. With an off-site arrangement, you can choose from DATAMARK’s onshore, nearshore or farshore processing facilities to create the best balance of cost, security and turnaround time to fit your business model.

DATAMARK’s project management teams can assess your situation, review your requirements and work with you to find the best solution for your mailroom needs.

Process Workflow:

Every incoming document is tracked by barcode as it moves through the digital mailroom workflow. Documents are sorted, scanned and imaged, and data is captured with character recognition software. Your critical business information is transmitted to the right people at the right time.

DATAMARK Success Spotlight:

A Fortune 100 health insurance company needed a streamlined solution for inbound mail, which was being handled by 26 different service centers. DATAMARK consolidated the mailrooms into one off-site location in El Paso, Texas. The new mailroom reduced FTE's by more than 50 percent, reduced claim turnaround time by 48 hours and improved quality by 35 percent.